Administrative Coordinator (m/f/d) Professional

Workplace: 55218, Ingelheim am Rhein

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What to expect:

Meeting management - Management of appointments for managers with own decision-making competence including writing logs and follow up actions
Organization and management of regular working meetings and technical guidance of colleagues
Travel management - booking and billing of business trips
Collaboration in planning and monitoring of various budgets (e.g. staff, travel)
Support Management regarding the team budget and follow up of milestones
Standardized procurement management - ordering of materials, services and equipment/work equipment as well as dispatch of documents and materials in compliance with regulatory requirements and partly
Support in contract negotiations
Ensure the flow of targeted communication, mostly on organizational, administrative and personnel issues (e.g. Create and send newsletters/announcements)

Completed commercial training as a businesswoman/man
High level of communication capability & service orientation
Experience / training in project management
Organizational talent with high flexibility
Self-responsible and solution-oriented working methods, even in complicated work processes
Reliability, loyalty and resilience
Friendly, confident and determined appearance
High level of discretion
Networked/systemic thinking
initiative, flexibility, proactive action and ability to deal positively with rapidly changing framework conditions
Agility, ability to prioritize multiple activities and colleagues to be mentored
fun with new technologies, artistic and creative skill
very good knowledge of English and German (C1)